Overtime Management Software – Adding Comfort in Corporates

A simple definition to understand overtime can be, “the extra time consumed by an employee apart from the agreed working hours”.

Every organization has different shift formats subjected to working hours, conditions & locations.as per the guidelines 8 to 9 hours of work is permitted, to work above this is considered as overtime.as the word “overtime” clearly suggests the extra time arranged for work apart from the defined working hours. Overtime is practiced in almost every organization linking it directly to the completion of a project, asssignment, event or a process within a given deadline. overtime can be performed by an individual or a team.  there are different formats & arrangments for overtime where not only extra hours needs to be devoted after the fixed work shift timings but HR‘s have modified the procedure with which you can dedicate your week off’s timings in the office as well counting it under the extra timings or authentically calling it, overtime.

WHY IT REMAINS A COMPLEX ISSUE:

To practice overtime is costly for a company in both human and monetary terms.  It can be directly associated with increased productivity but low work – family life balance. Apart from this calculating overtime can be the biggest nightmare for Human Resource as it can be a lengthy and tricky process. Some other major reasons causing overtime a complicated affair are:

• Different formats and trends in overtime.
• Overtime distribution amongst the employees.
• Daily/weekly/Monthly overtime review and calculation.
• Multi level and multi location overtime database and its calculation.
• Setting minimum and maximum overtime policies.
• Creating and modifying overtime guidlines and sycnhronizing it with the database.
• Performance Management.

Apart from it, an H.R needs to perform their fundamental and most important duty, to motivate an employee and to take care of their well being.

WHAT H.R DREAM ABOUT OVERTIME MANAGEMENT:

On questioning the H.R about what they think or desire in an overtime management software to help them in calculating overtime, they told us about their issues to be taken care off which started as:

• A software which can handle lengthy overtime data which may also contain variations in it.
• Duplicate entries to be checked and avoided.
• Multiple user log ins.
• Multi level approval/rejection option.
• Daily/weekly overtime review for H.R.
• Regular/irregular data fixation.
• Calculation factors for weekly off beyond regular time.
• Vacation additional time hour’s effects.
• Should be able to process overtime data of 24×7 work environment and 12 hours rotational shift processes.
• Synchronized overtime data from multi level/multiple locations.
• Other type of associated data processing like laboured hours, excursion hours, overtime hours.

For overtime management software to work aptly, correct and complete data should reach the overtime software and this process gets initiated from the biometric attendance machines and access control systems. Data Capture software plays the role to transfer all the raw data from the machine into the software which further gets processed into Time Office software to get synchronized working hours data and overtime hours data separately.  After when this data gets transferred to overtime management software, extra hours calculation gets completed giving the complete work duration for the employees.

DOING JUSTICE WITH H.R – OVERTIME MANAGEMENT SOFTWARE:

While a review call, one of the Human Resource department from an organization described how   Overtime management system has helped their company to save time and money in overtime alteration.  One of the most value added feature they got is handling the Multi Location Overtime Trouble. Further explanation described that there company has got offices at various locations and overtime remains functional the whole month. all the supervisors of different locations sends the final overtime data of their employees to the head office from where the admin approves or disapproves the former requests and send it back to their respective locations.

Secondly the associated data like time, attendance & overtime of employees are monitored & measured by the supervisors & only former is authorized for data and its measuring which adds the advantage of multi level data checking and approval. They also added that it has helped them in  reducing the paper consumption due to online report generation, checking and approval.

It is not mandatory to work overtime just to calculate the overtime. Your smart research for Indigenous manufacturers and developers, value added features, value for money, round the clock technical support can help you in opting a valuable and effective Overtime Management Software.

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